Use the two simple procedures in this article to convert an OST file to a PST file. To convert, use the Outlook Import/Export feature, or use an advanced tool like OST to PST converter tool to avoid data loss.
Converting OST files to PST files is simple; however, before we get started, let’s learn a little about OST files and Exchange servers.
Microsoft Outlook saves all Exchange mailbox data in an OST file, or Offline Outlook Data file, when in offline (Cached Exchange) mode. The changes made by the user in offline mode are updated to the server mailbox when the Exchange connection is re-established.
Exchange Server failures, disasters, mailbox deletions, and other events have no effect on the OST file because it is saved locally on the user’s PC. End-users can use OST files to restore user mailbox data in these situations.
What are the Benefits of Converting OST to PST?
- OST files might become unavailable for a variety of reasons, resulting in data loss. Having a backup of your Outlook data in the form of a PST file, on the other hand, can help prevent data loss.
- Not only that but there are other circumstances where converting an OST file to a PST is beneficial, such as:
- When a few user mailboxes are deleted from the Exchange server, you only want to back up a few Exchange mailboxes.
- You want to fix a corrupt OST file, but it contains some data that hasn’t been saved.
- OST files are inaccessible due to Exchange corruption, server crash, or other circumstances, yet you must review emails quickly.
- To re-establish email communication during Exchange downtime or unavailability.
- To swiftly access Outlook data on a machine that is not connected to the internet.
Is it Possible to Convert an OST File to a PST?
Yes, you can quickly convert OST to PST by following the methods outlined below. To begin, log in to Outlook using the same Exchange profile that is connected to the exchange server, and then use one of the ways listed below to convert OST to PST:
- With the assistance of the Export-Import feature
- Convert OST to PST with a professional tool.
Use the Export-Import feature in Outlook:
Your PC must be set up with Outlook and connected to a Microsoft Exchange server in order to manually convert OST to PST files. The following are the steps for the rest of the procedure:
- To get started, open MS Outlook and go to File > Import/Export from the drop-down menu.
- In a new dialogue box, select an action to perform. Select Export to a File to continue.
- The next screen will ask you to choose the type of file you want to import. Click Next after selecting the Outlook data file (.pst).
- Hit Next after selecting the folder from which you wish to export data.
- Click Finish after selecting Allow duplicates from the drop-down option.
- A second pop-up will display after that, asking for an optional password. It’s easy to get around it without entering it.
- You’ve now converted Microsoft OST files to Outlook PST files manually. You can now verify your OST files that have been converted to PST format at the selected location.
Manual Method Limitations:
Manually converting an OST file to a PST Outlook has various drawbacks, which are outlined below:
- An Outlook account must be configured with an exchange server.
- The method is slow when compared to direct procedures such as employing a professional tool.
- Data loss or OST file corruption is a risk while exporting OST files.
- Limitation on file size
Conclusion:
Although manual methods are quick and simple to use, they do have some disadvantages. You can convert an OST file to a PST manually for free if your PC is set up with MS Outlook and Exchange Server. These procedures are usually more time-consuming.
Converting your OST file to PST with reputable software is a more convenient and effective method. This software is suggested since it is easy to use and contains a lot of features.
